Administrative Assistant

**POSITION PURPOSE:** The Administrative Assistant contributes to True West Beef’s success by providing high level administrative support to plant leaders. Accountabilities will be varied and require a highly organized, detail-oriented individual who thrives in a state of multi-tasking and possesses a keen ability to prioritize and follow through. Equally important for success are excellent interpersonal skills, and the ability to communicate with a diverse scope of internal and external customers. **ESSENTIAL DUTIES AND RESPONSIBILITIES:** - Coordinate plant communications, including taking calls, responding to emails, and interfacing with customers and other business partners. - Compose and prepare correspondence, reports, and presentations. Must be able to produce professional correspondence, free of grammatical and spelling errors, using the latest technology and computer programs. - Coordinate and carry out a variety of company events, including team meetings, company celebrations, and customer events, including events that occur outside of normal business hours. - Prepare and distribute minutes for various management meetings. - Manage plant logistics, purchase of equipment, office supplies, off-site storage, etc. - Maintain an organized filing system of paper and electronic documents. - Establish and maintain a high level of professionalism among team members and business contacts, and uphold a strict level of confidentiality. - Assist with general office errands, support and assistance with various administrative tasks and projects as needed. - Provide front desk reception. - Assist with processing of incoming and outgoing mail and deliveries, as well as other typical administrative duties including filing, copying, scanning and faxing. - General office organization such as tidiness and upkeep of common areas, kitchen and conference rooms. - Manage other projects and duties as assigned. - Maintain a positive attendance record by demonstrating consistent and punctual attendance on a regular basis. **REQUIRED QUALIFICATIONS:** - 5+ years of administrative experience supporting senior level managers. - Exceptional interpersonal skills; friendly and professional demeanor; ability to handle confidential and stressful situations in a fast-paced environment. Continually demonstrate poise, tact, positive attitude, and diplomacy. - Excellent written and verbal communication skills, with demonstrated ability to produce executive level correspondence. - Strong organizational, project management and problem-solving skills, with impeccable multi-tasking abilities. Able to manage and complete several concurrent tasks. - Advanced Microsoft Office skills, with an ability to become familiar with new programs and software as needed. **EDUCATION:** - College degree or equivalent professional level experience preferred