Administrative Assistant - Technology

Administrative Assistant - Technology JobID: 390 Position Type: Office/Administrative Assistant Date Posted: 6/25/2026 Location: Technology Center Additional Information: Show/Hide POSITION TITLE: Administrative Assistant - Technology SALARY: No less than $22.55 per hour PURPOSE STATEMENT The job of Administrative Assistant - Technology is done for the purpose/s of providing a wide variety of administrative support for technology teams, projects, and trainings; maintaining accurate documentation; assisting with process improvement; communicating with internal and external parties; coordinating schedules and supporting other activities as assigned. REPORTS TO: Manager of Projects & Training and Manager of Network & Infrastructure ESSENTIAL FUNCTIONS Compiles data from various sources (e.g. historical record, calendars, internet research, etc.) for the purpose of preparing reports, presentations and/or information for assigned administrators. Coordinates project components such as meetings, professional development events, travel and accommodations, financial reimbursements, procurement, use of facilities, etc. for the purpose of completing activities and/or delivering services in a timely fashion. Maintains electronic documents including survey data, contracts, financial records, reports, etc. for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements. Monitors various activities on behalf of assigned administrator (e.g. project components, meeting arrangements, work order status, etc.) for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements. Oversees the work activities within the office for the purpose of organizing assignments, monitoring progress, and ensuring completion within established guidelines. Participates in a variety of meetings, workshops, and/or training (e.g. software upgrades, department meetings, prjoect meetings, etc.) for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees. Prepares documents and correspondence of a confidential and non-confidential nature (e.g. letters, memorandums, meeting documentation, social media posts, graphics, periodic and ad-hoc reports, operational procedures, manuals, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information. Assists with training instructions and documentation. Presents information on administrative procedures (e.g. department/program policies, submission procedures, etc.) for the purpose of orienting new personnel and/or disseminating information to existing personnel. Oversees the work activities within the office for the purpose of organizing assignments, monitoring progress, and ensuring completion within established guidelines. Participates in a variety of meetings, workshops, and/or trainings (e.g. project meetings, department meetings, etc.) for the purpose of providing or receiving information, recording minutes, and supporting the needs of attendees. Prepares a wide variety of documents and correspondence of a confidential and non-confidential nature (e.g. letters, memorandums, meeting documentation, social media posts, graphics, periodic and ad-hoc reports, operational procedures, manuals, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information. Assists with training instructions and documentation. Presents information on administrative procedures (e.g. department/program policies, submission procedures, etc.) for the purpose of orienting new personnel and/or disseminating information to existing personnel. Procures supplies and materials for the purpose of maintaining availability of required items. Represents assigned administrator in his or her absence (e.g. district staff requests for information, etc.) for the purpos…