Administrative Assistant

**The initial assignment will be in the Academic Success & Tutoring Center (ASTC).** **BASIC FUNCTION:** Under the direction of the assigned supervisor, perform a variety of responsible administrative, clerical, technical and operations support functions of awide and complex nature. Facilitate communications between the Dean, staff, public agencies, and the community.Employees in this classification receive limited supervision from within a broad framework of policies and procedures. This job class requires skills in written and oral communication, initiative, organization, problem solving and independent judgment. This position is the entry level position to the Administrative Assistant series. **REPRESENTATIVE DUTIES** Essential duties and responsibilities include the following. Other job-related duties may be assigned. Performs a variety of responsible administrative,clerical,and operational support function of a wide and complex nature; assists with department assignment and activities, including but not limited to evaluation documents and temporary and student worker new hirepaperwork, maintaining timesheet sand confidential personnel documents,scheduling interviews,and reconciling Cal-Card statements. Assists in collection of relevantdata; researches,initiates necessary change,and provide background documentationon matters requiring the administrator’s attention; assists in timely completion of the special projects or tasks; and assists in all pertinent matters. Assists in developing and monitoring department and/or office procedures; recommends course of action for inter-office matters such as personnel, budget, procedures, policies, and special projects. Assigns work to student workers and temporary personnel as assigned; serves as a resource regarding applicable rules, regulations,and policies and procedures;orders office supplies and assure proper operation of office machines. Collects and compilen arrative, statistical and financial data,and other information for inclusion into special and period reports. Maintains and updates as required current regulations for all regulated programs. Establishes and maintain records,filings ystems,and logs; monitors staff/faculty calendars as assigned; monitors and records staff/faculty attendance. Assists in the development and monitoring of the department budget; establishes open accounts, prepares purchase requisitions; maintains equipment inventory; orders equipment, warehouse, and other supplies; resolves invoice discrepancies; initiates, prepares, and submits budget revisions and corrections. Schedules, and prioritizes meetings, appointments, and special events for the administrator; reserves meeting sites; coordinates travel arrangements; contacts and confirms appointments and meetings; attends meetings and takes minutes as necessary. Interprets and explains department procedures and policies to school district representatives and the general public; refers callers to the appropriate staff member. Operates modern office equipment. Utilizes a variety of accounting, word-processing, graphic/presentation,and database software applications programs. Prepares, types, formats, edits,and distributes a variety of routine and complex correspondence, reports, memorandums, forms, and department publications; may determine the format and content of written communications. Receives, opens,and distributes incoming mail; initiates and/or transmitsinter-office memorandums and notices. Provides administrative support in the selection process for student workers and temps. Performs all other related duties as required. Assists faculty and staff with clericalwork as time allows. Performs job-related duties as assigned. To perform this job successfully,an individual must be able to perform each essentia duty satisfactorily. The requirement l isted below are representative of the knowledge,skill,and/or ability required. Reasonable accommodations may be made to enable individuals with disabilit…