Administrative Assistant, Senior

Join Beacon College, the nation’s first accredited college dedicated exclusively to students with learning disabilities and ADHD, and help advance a mission centered on innovation, inclusion, and student success. As the Senior Administrative Assistant for Academic Affairs, you will play a vital role in supporting academic leadership, faculty, and institutional initiatives that empower neurodivergent students to achieve their educational and career goals. This is an opportunity to make a meaningful impact within a collaborative, mission-driven community committed to transforming lives through higher education. **TITLE: Administrative Assistant, Senior** **DEPARTMENT:** Academic Affairs **WORK TYPE:** Full-Time | Staff **LOCATION:** Beacon College, Leesburg, Florida **FLSA:** Exempt Salary **JOB SUMMARY:** The Senior Administrative Assistant for Academic Affairs provides comprehensive administrative, operational, and project support to the Vice President of Academic Affairs and the Academic Affairs division. This position serves as a key resource for faculty, staff, students, and institutional stakeholders by coordinating administrative processes, managing communications, maintaining records, supporting accreditation and compliance initiatives, and facilitating the efficient operation of academic programs and services. The position also supports faculty recruitment, committee and governance activities, budget administration, institutional reporting, special events, and cross-functional initiatives that advance the mission and strategic goals of the College. **ESSENTIAL DUTIES AND responsibilities:** - Provide advanced administrative support to the Vice President of Academic Affairs and Academic Affairs leadership, including managing complex calendars, scheduling appointments, preparing correspondence, and handling confidential matters with discretion. - Coordinate Academic Affairs projects, initiatives, and special assignments by monitoring timelines, priorities, deliverables, and follow-up actions to ensure successful completion. - Prepare, edit, proofread, and distribute reports, presentations, agendas, meeting minutes, correspondence, policy documents, and other official communications. - Serve as the primary point of contact for faculty, staff, students, and external stakeholders by responding to inquiries, resolving issues, and directing requests appropriately. - Maintain confidential academic, personnel, and institutional records in compliance with college policies, accreditation standards, and applicable regulations. - Coordinate Academic Affairs, Faculty Council, and committee meetings, including scheduling, logistics, preparation of materials, recording minutes, maintaining historical records, and tracking action items. - Collect, compile, analyze, and maintain faculty, student, and institutional data to support accreditation, assessment, curriculum management, program reviews, institutional effectiveness, and required reporting. - Assist with academic program reviews, accreditation activities, compliance reporting, and other institutional initiatives by gathering and managing supporting documentation. - Provide financial and budgetary administrative support, including processing purchase orders, tracking expenditures, reconciling transactions, monitoring budgets, and coordinating travel and reimbursement requests. - Manage daily office operations, including ordering supplies, maintaining equipment, coordinating service requests, overseeing facility requests, and implementing efficient administrative procedures. - Coordinate logistics and provide administrative support for academic events, faculty meetings, workshops, commencement exercises, annual graduation activities, and other special events. - Support Deans, Department Chairs, and faculty with administrative processes and clerical functions that facilitate instructional and departmental operations. - Coordinate faculty employment-related processes, including recru…