Administrative Assistant (Part-Time)

**ADMINISTRATIVE ASSISTANT** We are seeking a proactive and detail-oriented Administrative Assistant to provide support across multiple departments. This role involves managing daily administrative tasks, coordinating communication, and maintaining organization in a fast-paced environment. The ideal candidate is highly organized, communicative, and resourceful. # RESPONSIBILITIES Administrative Support - Screen phone calls and route callers to the appropriate party. - Maintain polite and professional communication via phone, e-mail, and mail. - Organize and schedule appointments; maintain contact lists. - Write and distribute emails, memos, letters, faxes, and forms. - Develop and maintain electronic filing systems. - Assist in the preparation of regularly scheduled reports. - Submit and reconcile expense reports. Office Operations - Order supplies, research vendors, and negotiate pricing; maintain inventory tracking logs using Excel. - Maintain cleanliness of common areas (light cleaning of coffee areas, staff lounge, executive restroom). - Handle sensitive information in a confidential manner. Event & Meeting Coordination - Plan meetings and take detailed minutes when requested. - Assist in company event planning and execution. - Assist in the design of company-related documents and flyers. Travel & Errands - Make travel arrangements including booking flights, cars, hotels, and restaurant reservations. - Run work-related errands as needed. Visitor and Customer Support - Greet and provide general support to visitors. - Manage the company’s Google Business profiles, ensuring accuracy and responding promptly and professionally to customer reviews. - Handle requests and queries from executives and senior management. # REQUIREMENTS - High school diploma required; associate degree in a related field preferred. - Minimum of 3 years of experience in an administrative or support role. - Strong knowledge of office management practices and procedures. - Proficient with standard office equipment (e.g., printers, copiers, fax machines). - Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). - Excellent time management and prioritization skills. - High attention to detail and strong problem-solving abilities. - Outstanding written and verbal communication skills. - Exceptional organizational skills with the ability to multitask and meet deadlines. - Proactive self-starter with strong initiative. - Creativity and artistic abilities are a plus. - Must be able to maintain confidentiality and exercise discretion at all times. # PHYSICAL AND MENTAL REQUIREMENTS - Ability to sit or stand for extended periods. - Must be able to lift up to 20 pounds occasionally (e.g., supply boxes, mail bins). - Must be able to walk to perform errands or mail runs within and outside of the office. - Requires the ability to focus, prioritize, and complete tasks in a fast-paced environment. - Must be comfortable handling multiple tasks and shifting priorities with minimal supervision. - Requires strong judgment, emotional maturity, and the ability to manage confidential information responsibly. *We are an Equal Opportunity Employer and committed to providing reasonable accommodations to individuals with disabilities. If you require accommodations during the application or interview process, please contact hradmin@principlehs.com.*