Administrative Assistant - Parks & Recreation

Join a team dedicated to enhancing the quality of life for the Savage community through outstanding parks, recreation programs, and public service! The Administrative Assistant for Parks & Recreation provides administrative and customer service support focused on the Recreation Division of the City's Public Works Department. As a primary point of contact for the public, this position supports daily department operations through program registration, facility reservations, records management, communications, and financial processing while fostering a welcoming, responsive and service-oriented experience. This is a full-time, in-office position. Work hours are 7:00 a.m. - 3:30 p.m., Monday through Friday. Anticipated Hiring Range: $26.77/hour - $28.95/hour Full 2026 Pay Range: $26.77/hour - $35.27/hour - Assist members of the public who visit, call, or email the Public Works Department and/or Parks & Recreation Division. Answer commonly asked questions and route more complex inquiries or issues to the appropriate staff. - Process program registrations, facility reservations, and other departmental forms; monitor program and registration deadlines, maintain accurate records and follow up on discrepancies as needed. - Enter, update, and maintain information in computerized databases, recreation management software, and other recordkeeping systems. - Compile, compose, proofread and/or distribute correspondence, reports, agendas, notices, and other departmental documents related to parks, recreation programs, facilities, and special events. - Post and ensure proper publication of public notices related to the Parks & Recreation Division. - Coordinate administrative activities for departmental meetings, advisory boards, and community events by preparing and distributing agendas and supporting materials and handling meeting logistics. - Prepare minutes of the meetings of the City's Parks, Recreation and Natural Resources (PRNR) Advisory Commission from video recording of meetings. - Occasionally attend evening meetings of the PRNR Commission or other parks and recreation special events (2 to 3 times per year). - Assist with departmental response to requests for public records and the maintenance of records in accordance with the City's records retention schedule. - Receive, sort, and distribute mail and deliveries; maintain office supplies, and manage departmental calendars. - Receive and code invoices for approval. - Provide back-up administrative and customer service support for other divisions of the Public Works Department when needed. **Knowledge, Skills and Abilities Required:** - Excellent customer service skills and the ability to respond appropriately and professionally to a wide range of customer service situations and public requests. - Ability to accurately and effectively process registrations, reservations, memberships, and/or payments. - Strong time management and organizational skills; attention to detail. Ability to manage multiple priorities, meet deadlines, and maintain accurate records. - Ability to establish and maintain positive, professional working relationships with residents, program participants, community organizations, vendors, contractors, coworkers, volunteers, and representatives of other City departments. - Effective and professional oral and written communication skills, including in person, over the phone, and via email. - Strong computer skills, particularly with the Microsoft Office suite, and the ability to thoroughly learn and operate specialized software used for recreation programming and facility rentals. - General knowledge of municipal operations, including city policies, procedures, departments, and functions. - Ability to operate common office equipment including printers, copiers, postage, and fax machines. - High school diploma or GED. - Three years of administrative or office support experience, which includes customer service or public contact. **Desired Qualifications:** - Associate’…