Administrative Assistant

**Why Work for Wichmann Funeral Home?** ***Service*** - At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. - Work with leading experts in the funeral and cemetery profession. ***Benefits*** - Financial assistant programs encouraging employees through education and development in industry related subjects. - Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life’s challenges. - Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. - Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. - Employee Discounts on services, merchandise, and property to help our team members in their time of need. ***Culture*** - We value honesty, courage, integrity, ethical behavior and the development of personal growth. - We are rooted in the communities to provide a personal touch to every family we serve. - We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. **Summary/Objective** This position is the primary administrative role in most of Park Lawn’s individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. **Essential Functions** - Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. - Greets and escorts all visitors and their guests. - Performs all accounting (AP/AR), inventory, and account reconciliation for the business. - Updates Timekeeping system as employees fill out missed punch log. - Prepares daily deposit reports and reconciliations - Processes and codes all business invoices for payment. - Researches invoices and resolve any issues or discrepancies. - Receives and records payments from client families. - Schedules appointments for the business. - Composes and types correspondence as needed. - Compiles and reports on statistical data as required by the business. - Inputs data into operating system accurately, completely, and timely. - Assists client families with processing necessary paperwork and scheduling appointments. - Scans, copies and prints as needed. - Updates and maintains files and related systems for the business. - Serves as business timekeeper and maintains local employee files. - Coordinates and maintains office supplies and equipment. - Serves as a backup in other administrative functions as needs dictate. - Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. - Special projects and other duties as assigned. **Competencies** - Communication Proficiency. - Teamwork Orientation. - Detail Orientation. - Customer Service Orientation. - Time Management. **Required Education, Experience, Certifications and Licensure** - High school diploma or equivalent combination of education and experience preferred. - Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. - Valid state issued driver’s license in good standing and acceptable driving record. **Additional Eligibility Qualifications** - Ability to read, write, and speak English fluently. Bilingual is a plus. - High degree of overall computer proficiency. - High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). - High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). - Proficiency with multi-li…