Administrative Assistant

## About Medivant Healthcare Medivant Healthcare is a U.S.-based pharmaceutical manufacturer focused on producing high-quality, sterile injectable medications for hospitals and healthcare providers across the nation. With FDA-inspected facilities in Chandler and Deer Valley, Arizona, Medivant is committed to efficiency, regulatory excellence, and operational integrity in every aspect of pharmaceutical manufacturing. ## Position Summary The Administrative Assistant provides critical support to Medivant’s leadership and operations teams by managing communications, coordinating schedules, maintaining records, and ensuring smooth day-to-day administrative operations. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with professionalism. ## Key Responsibilities - Provide administrative and clerical support to department managers and executives. - Manage calendars, schedule meetings, and coordinate travel arrangements. - Prepare correspondence, reports, and internal documentation. - Maintain organized electronic and paper filing systems. - Assist with purchasing, vendor communications, and invoice processing. - Support onboarding and HR administrative tasks as needed. - Handle incoming calls, emails, and mail distribution. - Track and order office supplies and coordinate facility maintenance requests. - Assist in preparing presentations, reports, and meeting minutes. - Uphold confidentiality and data integrity at all times. ## Qualifications - Associate degree in Business Administration or related field, or equivalent work experience. - 2+ years of experience in administrative, office management, or executive support roles. - Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint). - Excellent written and verbal communication skills. - Ability to multitask, prioritize, and meet deadlines in a fast-paced environment. - Strong organizational skills and attention to detail. Preferred: - Experience working in a manufacturing, pharmaceutical, or healthcare environment. - Familiarity with ERP or document control systems (e.g., NetSuite, SAP). - Notary certification or HR administrative experience a plus. ## Compensation & Benefits - Salary range: $55,000 – $65,000 annually, based on experience. - Comprehensive health, dental, and vision coverage. - 401(k) plan with employer match. - Paid vacation, holidays, and sick leave. - Opportunities for career advancement within a growing organization.