Administrative Assistant

We are seeking a high-energy, detail-oriented **Administrative Assistant** to support our supply chain and procurement operations within our busy **Manufacturing** facility. Operating on a stable schedule of 8:00 AM - 5:00 PM, this role thrives in a very fast-paced environment where precision and multitasking are vital. In this role, you will act as a core operational anchor alongside our **Shipping clerk** team, utilizing an advanced **ERP** system and tracking data in **Microsoft Excel** to keep our inventory moving seamlessly. If you are a proactive **Administrative Assistant** who excels under pressure, possesses prior **Manufacturing** environment exposure, and wants to work closely with our **Shipping clerk** department to manage **ERP** logs, this fast-moving position is a perfect fit. We need a reliable **Administrative Assistant** with a strong data-entry background who can seamlessly support our logistics network as a backup **Shipping clerk**, maintaining perfect documentation across our **Manufacturing** plant by masterfully utilizing our **ERP** platforms and **Microsoft Excel** worksheets. ## Compensation & Benefits - **Competitive Pay:** Compensation is determined by candidate experience, education, certifications, and specific job-related skills. Starting at $25 +/hr depending on position and experience. - **Comprehensive Benefits:** Includes premium health insurance (medical, dental, vision) and eligibility for an incentive recognition bonus program. - **Growth:** Access to training and development to expand your professional certification; then responsibilities include: ## Responsibilities Include - Processing and executing approved Purchase Orders (POs) for MRO within the AS400 system. - Cataloging and inputting data for newly launched products into the Lotus Notes database. - Updating part numbers, adjusting pricing files, and altering existing item records as requested in AS400. - Facilitating inventory replenishment by tracking Kanban (KB) cards, managing blanket orders, and processing active PO releases. - Monitoring delivery schedules by auditing, updating, and generating open PO tracking reports in **Microsoft Excel**. - Structuring digital purchasing files to track vendor confirmations, shipping notifications, and procurement correspondence. - Overseeing third-party vendor backlogs to secure on-time shipment compliance and logging successful third-party transactions in the central system. - Partnering with the traffic and logistics team to streamline inbound freight and third-party transportation schedules. - Sourcing compliance data, specifications, and regulatory documentation directly from active suppliers. ## Skills/Qualifications - **Experience:** Minimum of 3 years of administrative, purchasing, or data entry experience in a fast-paced setting. - **Systems Familiarity:** Prior exposure to software software and advanced spreadsheets is heavily preferred. - **Work Authorization:** Legally authorized to work in the United States without company sponsorship. - **Core Competencies:** Exceptional time management, high attention to detail, strong data accuracy, and professional communication skills. ## Whats in It for You - **Predictable Schedule:** Maintain a strong work-life balance with a reliable, Monday-through-Friday, 8:00 AM - 5:00 PM schedule. - **Dynamic Work Environment:** Say goodbye to boring workdays—this fast-paced role will challenge your skills and keep you continuously engaged. - **Total Rewards:** Enjoy a robust compensation package starting at $25/hr alongside premium medical, dental, and vision health coverage. - **Professional Advancement:** Tap into internal training networks to broaden your administrative certifications, build your technical toolkit, and scale your career. ## Apply Today! Ready to take the next step in your career? Join a team that values technical expertise and high-performance grit! Apply today by submitting your resume. We look forward to reviewing your appli…