Administrative Assistant

**“Every person deserves compassion, dignity, and the safety of a place to call home.”** *Homelessness is the largest social and public health crisis in California. Illumination Health & Home is a growing non-profit organization dedicated towards disrupting the cycle of homelessness by providing targeted, interdisciplinary services in our recuperative care centers, emergency shelters, housing services and children's and family programs. IH+H currently has 13+ facilities with 22+ micro-communities scattered across Orange County, Los Angeles County and the Inland Empire.* **Job Description** The Administrative Assistant to the CEO provides administrative and organizational support to the Chief Executive Officer, serves as a key partner in ensuring the efficient operation of the CEO's office, and assists with overseeing the corporate office to support a professional, organized, and well-prepared workplace environment. The pay range for this role is **$26.00 - $29.00 per hour.** In office role at our corporate office in Santa Ana, CA. **Responsibilities** Executive Support: - Manage the CEO's calendar, including scheduling meetings, appointments, and events. - Coordinate meeting logistics and maintain an organized schedule. - Screen and prioritize incoming emails, phone calls, and correspondence. - Draft, edit, and prepare letters, reports, presentations, and other documents. - Coordinate travel arrangements, itineraries, and expense reporting. - Track deadlines, action items, and follow-up activities on behalf of the CEO. - Manage confidential information with discretion and professionalism. Board and Governance Support: - Assist the CEO with board-related administrative activities as assigned - Coordinate board and committee meeting logistics. - Prepare and distribute board packets, agendas, minutes, and supporting materials. - Maintain board records, contact information, and governance documents. - Track board action items and assist with follow-up communications. - Support board member communications under the direction of the CEO. - Assist with board orientation materials, annual board calendars, and meeting schedules. - Provide administrative support for board retreats, strategic planning sessions, and special board events. Meeting and Project Coordination: - Prepare meeting agendas, materials, presentations, and supporting documents. - Attend meetings as requested and record notes, minutes, and action items. - Follow up with staff regarding assignments and deadlines. - Assist with special projects and organizational initiatives. Corporate Office Oversight: - Assist with overseeing the day-to-day readiness and organization of the corporate office. - Order, stock, and maintain office and meeting supplies to ensure adequate inventory levels. - Coordinate food and beverage orders for meetings and office events as requested. - Support and oversee meetings held at the corporate office, including room setup, supplies, refreshments, and follow-up needs. - Communicate with internal staff, vendors, and service providers to support smooth office operations. **Qualifications** Required - Associate degree or equivalent combination of education and experience. - Minimum of three years of administrative support experience. - Strong proficiency in Microsoft Office Suite. - Excellent written and verbal communication skills - Valid CA driver's license Preferred - Experience working in nonprofit or mission-driven environment - Experience supporting a CEO, Executive Director, or C-suite executive preferred **Benefits:** - Medical Insurance funded up to 91% by Illumination Foundation (Kaiser and Blue Shield), depending on the plan - Dental and Vision Insurance - Life, AD&D and LTD Insurance funded 100% by Illumination Foundation - Employee Assistance Program - Professional Development Reimbursement - 401K with Company Matching - 10 days vacation PTO/year - 6 days of sick pay/year - Potential eligibility for the Public Service Loan Forgiveness…