Administrative Assistant II - Police Records Division

### **Starting Salary Range: $48,555.00 - $57,797.00** **Will require attendance to events or meetings after hours or weekends.** #### **[Mansfield Police Department Applicant - Automatic/Potential Disqualifiers](https://docs.google.com/document/d/1M8BhwBXvo1u0CXULn6pNLuNeGAswlQY0/edit "Mansfield PD Applicant - Automatic/Potential Disqualifiers")** **JOB DESCRIPTION:** Under general supervision, this position performs administrative support to the Police Records Division in an often sensitive and rapidly changing environment. **EXAMPLES OF WORK TO BE PERFORMED**: - Provide administrative, technical, and clerical support through a variety of duties, including, but not limited to: researching, compiling, and analyzing information from various sources. - Receives telephone calls and visitors, and routes to appropriate personnel if needed. - Receives and processes Open Records Requests. - Composes letters, statements, memos, labels, and other documents, as directed. - Processes orders to seal, non-disclosure orders, and expunction orders. - Assists with records management and destruction. - Provides exemplary customer service and is skilled with multi-line phone system. - Maintains absolute confidentiality and discretion of City information and job-related issues. - Establishes and maintains department files. - May require attendance after hours or weekends. - Any other tasks or assignments as directed by the Chief of Police or designee. **OTHER DUTIES:** Please note this job description is not designed to cover or contact a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. **REQUIRED KNOWLEDGE SKILLS AND ABILITIES:** - Ability to handle confidential matters. - Advanced computer skills including, but not limited to: Microsoft Word, Excel, PowerPoint, Adobe Products, and Google Suite applications. - Excellent written and verbal communication skills. - Ability to establish working relationships with all levels of management, City Officials, co-workers, and the general public. - Must meet deadlines and perform multiple tasks accurately. - Must have a self-starter attitude and be able to meet deadlines while juggling multiple tasks. - Ability to understand and follow oral and written instructions and to request clarification when needed. - Organized and ability to prioritize. **REQUIRED EDUCATION, TRAINING AND EXPERIENCE:** - High school diploma or equivalent required. - Minimum five years of administrative work or related field experience, preferably in a municipal setting. **DESIRED TRAINING AND EXPERIENCE:** - Prefer college degree in Business Administration, Marketing or Public Relations. - Experience with completing open records requests. **ESSENTIAL PHYSICAL FUNCTIONS:** **The physical activity of this position** - Extending hand(s) and arm(s) in any direction, particularly for sustained periods of time. - Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another. - Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling. - Applying pressure to an object with the fingers and palm. - Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. - Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. - Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound **The physical requirements of this position** Sedentary work. Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantl…