Administrative Assistant I

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin." [Discover more about us, our values and our organizational culture here](https://www.hr.marincounty.gov/). Read on to find out more about this opportunity. The Marin County Free Library (MCFL) is a special taxing district that operates ten branch libraries in Marin under the authority of the Board of Supervisors. It provides public library services to the residents of the unincorporated areas of the County and the cities of Corte Madera, Fairfax and Novato. The Marin County Free Library is an innovative and dynamic civic institution that is committed to providing exceptional services to a community that cares deeply about the library and encourages the library to assume a critical role in supporting the community to be resilient, equitable, and progressive. MCFL is committed to racial equity and the inclusion of those with multiple perspectives and backgrounds in our decision making. **The filing period for this recruitment is limited to Monday July 27th to Friday, July 31st. Applicants will only be able to submit an application during this time.** The Administrative Assistant I (AAI) works in partnership with the Administrative Assistant II (AAII) to staff the front office of the Library Administration offices, Suite 414 in the Civic Center building. The schedule is Monday-Friday, 9am-5pm and is required to be onsite every day. A bilingual candidate (Spanish/English) is preferred. The AAI assists with supporting a wide variety of administrative tasks and their primary roles are acting as lead for the department in preparing materials for Board of Supervisors' meetings and as executive assistant for the Library’s two Assistant Directors over Support and Public Services. The AAI also interacts with library patrons visiting Suite 414 and answers the phone. Special projects are assigned and vary in complexity, most projects will support the library's administrative team including event planning and event set up and visiting off site offices and libraries, with minimal schedule adjustments occasionally requested. Training and professional development opportunities are supported by the department, which has a deep commitment to racial equity and an internal staff working group in support. Examples of duties and competencies include: - Managing calendars for senior leadership. - Preparing documents and reports, and compiling meeting summaries and minutes. - Greeting visitors, answering phones, and providing responsive, courteous support to library patrons and community members of all ages and abilities. - Ability to juggle multiple responsibilities, from preparing Board of Supervisors materials ~~to~~supporting special projects. Creativity and project management skills are desired. - Expertise using a variety of office technology tools such as digital filing, shared drives, Microsoft 365 and communication tools. Candidate should welcome learning about new digital tools, including AI and project management software. - Ability to learn interdepartmental tools and processes in collaboration with other County departments. **Highly Qualified Candidate:** The highly qualified candidate for the Administrative Assistant I role brings administrative coordination skills, strong verbal and written communication abilities, and a positive, customer service-oriented presence to the Library Administration front office. The ideal candidate is comfortable with multi-tasking and can pivot focus when necessary. They can manage a variety of tasks, visitors, and requests and maintain accuracy and confidentiality. The highly qualified candidate embraces collaborative work and actively contributes to creating a welcoming environment aligned with the department’s commitment to racial equity and inclusive service. **KNOWLEDGE OF** - Standard office administrative practi…