Administrative Assistant

**Administrative Assistant** **Who We Are** Our employees consistently rate Grant Associates as a great place to work, and often recommend open positions to friends. We are a culturally diverse company with competitive benefits, frequent opportunities for growth and change, training and fun activities! We provide: Competitive wages for high performance • 11 Paid Holidays • PTO • Tuition reimbursement • Guided Professional Development Plans • Summer Fridays • Weekly Wellness Sessions • Medical/Vision/ Dental • Employer Paid Life Insurance • Employer 401k Contributions • Employee Referral Bonus • Employee Assistance Programs •Company Picnics • Volunteer Experiences • Access to Free Financial Counseling Innovation and a culture of continuous improvement are built into the fabric of our company. Staff have an opportunity to improve themselves and our company by joining our Fit Forward, Culture, Innovation and Green teams. **About Us:** Our Job Corps Program is dedicated to providing comprehensive education, vocational training, and career development opportunities to young adults. Our mission is to empower participants with the skills, resources, and support they need to succeed in their chosen careers and make a positive impact on their communities. **Role Overview:** We are seeking a motivated and organized Administrative Assistant to join our team. The candidate will play a crucial role in providing administrative support to various program departments, contributing to the smooth and efficient operation of the Job Corps center. **Key Responsibilities:** - **Office Support:** Provide general administrative support, including answering phones, managing emails, and greeting visitors. - **Document Management:** Assist in the creation, formatting, and distribution of program-related documents, reports, and materials. - **Scheduling:** Manage calendars, schedule appointments, meetings, and events for program staff. - **Correspondence:** Draft, edit, and proofread correspondence, memos, and other written materials as needed. - **Filing and Organizing:** Maintain organized files, records, and office supplies to ensure easy access and retrieval. - **Meeting Support:** Arrange meeting logistics, prepare meeting agendas, take minutes, and distribute meeting materials. - **Visitor Coordination:** Assist in coordinating visits, tours, and orientations for participants, families, and partners. - **Collaboration:** Collaborate with program departments to support their administrative needs and initiatives. - **Administrative Projects:** Assist in special projects and tasks as assigned by program management. **Qualifications:** - High school diploma or equivalent (Associate's degree preferred). - Minimum of two years of administrative support experience. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer skills. - Strong organizational and multitasking skills. - Excellent communication and interpersonal skills. - Attention to detail and accuracy in data entry and documentation. - Ability to work collaboratively in a fast-paced and dynamic environment. - Positive attitude and willingness to learn and adapt. **About Us:** Grant Associates is a national workforce development company that is passionate about raising the economic security for the people, businesses, and communities we serve. Since opening our doors in 1997, we have operated programs in cities large and small, partnering with communities to build the human side of economic development. As one of the largest workforce development organizations in North America, we have provided workforce development services to more than 50,000 companies and helped more than 1.2 million people achieve their career goals. Grant Associates is a wholly owned subsidiary of Advanced Personnel Management (APM) Group, a leading international provider of Human Services with offices in ten countries.