Administrative Assistant - Foundation

Under direction, the Administrative Assistant - Foundation performs a variety of advanced and complex administrative support functions in support of the Board of Directors and the Foundation, requiring independent judgment and discretion. The position typically performs routine administrative and clerical activities, as well as duties requiring the application of analytical problem-solving skills that involve deviations from established processes, technology, and resources. The position may provide lead direction to general clerical support and professional expert positions. **ESSENTIAL DUTIES:** 1. Acts as liaison with Board members, faculty, staff, departments, Foundation members, outside agencies, auxiliary support groups, and individuals, as needed. 2. Performs advanced administrative support functions for the Foundation’s Board of Directors requiring significant independent judgment and application of district-wide policies and practices. 3. Monitors and maintains calendars, coordinating and controlling the scheduling of appointments based on priorities and urgency; screens visitors, electronic messages, and mail; and arranges and confirms travel. 4. Researches and prepares complex reports and documents involving confidential and/or technical information. 5. Participates in the development of the budget and expenditure controls within established budgetary guidelines. 6. Installs, maintains, and revises electronic files and office systems; and recommends clerical support procedures to improve efficiency and align with current technical best practices. 7. Develops, maintains, and reviews forms, databases, spreadsheets, logs, schedules, and other records to support work processes. 8. Provides lead direction, training, and work guidance to student assistants, professional experts, and classified clerical support personnel. 9. Performs related duties as assigned. **MINIMUM QUALIFICATIONS:** - Graduation from high school or equivalent. - Five (5) years of progressively responsible clerical or administrative support experience working for an administrator or manager. - One (1) year of experience providing lead direction to support staff. **PREFERRED QUALIFICATIONS:** - Associate degree in any discipline. **KNOWLEDGE, SKILLS AND ABILITIES**- May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position. **KNOWLEDGE OF:** - Well-versed in rules, regulations, laws, and policies governing the community college district. - Expertise in communication and dissemination techniques and methods, including written, oral, and visual media. - Proficient in the use of modern office practices, procedures, equipment, and software applications. - Ability to implement and teach customer service principles and techniques. **SKILLS:** - Demonstrated ability to deliver effective oral and written communication. - Ability to set priorities and manage time effectively for optimal productivity. **ABILITIES:** - Demonstrated experience working with communities who have been traditionally underserved by higher education and experience in the pedagogy reflecting intersections of race, culture, class, ethnic, and queer communities. - Ability to establish and maintain effective working relationships with other academic institutions, faculty, staff, students, and the public. **PHYSICAL ABILITIES AND ENVIRONMENTAL ELEMENTS -** Activities and environmental or atmospheric conditions commonly associated with the performance of the functions of this job. The physical demands and environmental conditions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. **PHYSICAL ABILITIES:** - Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read…