Administrative Assistant – Executive Office

**Join a Team of Difference Makers** Joining Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) means becoming part of a team of difference-makers who are passionate about making a positive impact in the legal profession. Our commitment to excellence, diversity, and innovation extends to every aspect of the firm. Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national defense firm and the largest minority owned law firm in the United States, is seeking an **Administrative Assistant – Executive Office** to support our Chief Revenue Officer. This is a full-time, in-office position offering a competitive salary and comprehensive benefits package. * * * ### **About the Role** This is an excellent opportunity for an organized, proactive administrative professional looking to grow their career while gaining exposure to executive operations, recruiting initiatives, and cross-functional projects within a fast-paced law firm. The Administrative Assistant will serve as a key point of coordination for scheduling, communications, and project follow-up, helping ensure priorities move forward efficiently across multiple departments. The ideal candidate is detail-oriented, organized, and enjoys working in a collaborative, deadline-driven environment. * * * ### **Primary Duties and Responsibilities** - Assist with managing executive communications and coordinating incoming requests - Manage calendars, schedule meetings, and coordinate internal and external appointments - Track recruiting activity, including prospective lateral attorneys, interviews, onboarding milestones, and follow-up items - Coordinate with departments including Human Resources, Finance, IT, Operations, Marketing, and Recruiting to ensure projects remain on schedule - Maintain spreadsheets, trackers, and dashboards for recruiting and operational initiatives - Prepare and distribute reports using Microsoft Excel and internal systems - Prepare meeting agendas, assist with meeting logistics, and track action items - Follow up with internal teams to ensure deadlines and deliverables are met - Assist with special projects and other administrative responsibilities as assigned - Maintain professionalism and confidentiality while handling sensitive information * * * ### **Qualifications** - 2+ years of administrative, executive support, office coordination, or project coordination experience - Strong written and verbal communication skills - Excellent organizational skills with the ability to manage multiple priorities - Strong attention to detail and follow-through - Ability to work independently while collaborating effectively with multiple departments - Proficiency in Microsoft Outlook, Excel, Word, and Teams - Comfortable learning new software and internal systems - Professional demeanor and ability to maintain confidentiality * * * ### **Preferred Qualifications** - Experience in a law firm or other professional services environment preferred - Experience supporting recruiting, onboarding, project coordination, or executive operations is a plus - Familiarity with applicant tracking systems or CRM platforms is a plus * * * ### **What We’re Looking For** The ideal candidate is someone who: - Is organized, dependable, and detail-oriented - Communicates professionally with individuals at all levels of the organization - Takes initiative and enjoys keeping projects organized and moving forward - Is comfortable managing multiple priorities in a fast-paced environment - Maintains a high level of professionalism and confidentiality - Has a positive attitude and enjoys working collaboratively across departments - Takes ownership of responsibilities and follows tasks through to completion * * * ### **What We Offer** QPWB offers competitive compensation and a comprehensive benefits package for full-time employees, including: - Medical, dental, and vision insurance - Employer-paid life insurance and short-term disability - 401(k) with employer match - Paid vacation, holidays, a…