Administrative Assistant

R+L Carriers is seeking a highly organized, detail-oriented Administrative Assistant to work with our Purchasing team in our Wilmington, OH Service Center. ***Purchasing Administrative Assistant, $19 hr*** ***Full-Time, Monday - Friday, 8am - 5pm*** ***Earn 1 week of vacation after 90 days of employment and enjoy an excellent benefits package that includes our very own employee resorts*** [Click here to learn more about our employee resorts](https://www.youtube.com/watch?v=5zQ0hhAbWVo) [R+L Carriers - Women in Trucking](https://www.youtube.com/watch?v=6ViDxKgptec) [Company Culture](https://youtu.be/vh9E06f22tw) R+L Carriers is seeking a highly organized, detail-oriented Administrative Assistant to work with our Purchasing team in our Wilmington, OH Service Center. The chosen candidate will provide a variety of executive administrative functions to support the department in a professional and timely manner, which includes but is not limited to the following: **Responsibilities:** - Phone coverage - answer and direct all incoming phone calls - Heavy Calendaring; coordinate meetings - Create or edit documents using Microsoft Office applications - Filing, photocopying, typing, sorting mail and ordering supplies - Provide support on phone coverage and other daily activities for other administrative assistants as needed - Deal professionally with highly confidential material and information at all times - Be a proactive and visible role model to other administrative staff - Escalate issues as needed to ensure timely response - Consistent display of energy, enthusiasm, optimism, and positive attitude - Process and reconcile daily fuel invoices, ensuring accuracy, completeness, and timely payment - Investigate and resolve invoice discrepancies, billing issues, and vendor exceptions while maintaining strong vendor relationships - Maintain accurate records and reconcile fuel purchases against vendor invoices and supporting documentation - Collaborate with fuel buyers and suppliers to verify pricing and invoice accuracy - Maintain organized records and documentation to support audits, compliance requirements, and internal controls - Provide administrative support to the Purchasing and Accounts Payable departments, assisting with invoice processing, reporting, and other related functions as needed **Basic Qualifications:** - 2+ years - providing executive administrative support in a fast-paced corporate setting - Proficiency in Microsoft Office Suite - Knowledge of Cetaris and Oracle Cloud **Preferred Qualifications:** - Ability to work independently with minimal direction and accept ownership of tasks - Ability to effectively manage multiple competing priorities and perform all other duties as assigned - Demonstrate expertise in Microsoft Office to include: Excel, PowerPoint, Outlook, and MS Word - Must be able to design presentations as well as create them - Demonstrate accuracy and attention to detail - Ability to maintain, at all times, the highest level of confidentiality - Ability to deal with people and situations diplomatically and professionally - Ability to communicate clearly and effectively both orally and written combined with the ability to work effectively in a team environment - Highly dependable with ability and willingness to work overtime as required - Ability to demonstrate flexibility and patience - Ability to adapt to and initiate change **Benefits:**R+L Carriers offers an excellent compensation and comprehensive benefits package that includes Medical/Dental/Vision Insurance, 401(k) Retirement Plan with company matching contributions, Paid Vacation & Holidays, and vacation lodging at our exclusive employee resorts in Daytona Beach, FL, Big Bear Lake, CA, Pigeon Forge, TN, and Ocean Isle Beach, NC. **About Us:** R+L Carriers is a family owned, privately held transportation company founded in 1965. Our business caters to the transportation and distribution industry and is designed to provide customers with superior se…