Administrative Assistant

Drake is looking for a highly organized and detail oriented Administrative Assistant to join our team. In this role, you will provide administrative and clerical support to ensure the efficient day-to-day operation of the office. You will assist management by coordinating communications, maintaining organized records, scheduling meetings, and handling a variety of administrative tasks. The ideal candidate is professional, proactive, customer-service oriented, and able to manage multiple priorities in a fast-paced environment. Experience supporting construction, transportation, or TxDOT-related projects is preferred. **Essential Duties & Responsibilities** - Answer and direct incoming phone calls, emails, and visitors in a professional manner. - Maintain office filing systems, both electronic and paper, ensuring documents are organized and easily accessible. - Prepare correspondence, reports, presentations, spreadsheets, and other business documents. - Schedule meetings, appointments, and conference rooms. - Coordinate travel arrangements, hotel reservations, and company events as needed. - Order and maintain office supplies and equipment inventories. - Assist with data entry, document management, and recordkeeping. - Process incoming and outgoing mail and deliveries. - Assist Accounting with invoice processing, purchase orders, expense reports, and other clerical functions as assigned. - Assist project managers with administrative support for TxDOT projects, including organizing project documentation, maintaining contract files, tracking submittals, and coordinating correspondence when needed. - Become familiar with TxDOT documentation requirements, terminology, and administrative procedures to support project compliance. - Maintain confidentiality of company information. - Coordinate communication between departments, vendors, subcontractors, and clients. - Assist with special projects and perform other administrative duties as assigned. **Qualifications** - High school diploma or GED required; Associate’s degree preferred. - Minimum of 2 years of administrative or office support experience preferred. - Previous experience working with TxDOT projects, construction administration, or civil engineering firms is preferred but not required. - Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). - Excellent verbal and written communication skills. - Strong organizational skills with exceptional attention to detail. - Ability to prioritize tasks and meet deadlines with minimal supervision. - Professional demeanor and excellent customer service skills. - Ability to handle confidential information with discretion. - Experience with ERP, HRIS, project management, or accounting software is a plus. **Knowledge, Skills & Abilities** - Basic understanding of TxDOT project documentation, contract administration, or construction processes is preferred. - Excellent time management and multitasking abilities. - Strong problem-solving and critical-thinking skills. - Ability to work independently and as part of a team. - Positive attitude and willingness to support multiple departments. - Adaptability in a fast-paced construction environment. - Dependable, punctual, and professional.