Administrative Assistant, Campus Safety

Reporting to the Director of Campus Safety, the Administrative Assistant oversees the efficient operation and participates in the daily activities of the Campus Safety Office. ### Responsibilities - Provide administrative, operational and departmental support. - Assist with coordinating events and/or meetings including scheduling, securing locations/event spaces, arranging catering, working with vendors and presenters, identifying audio-visual needs, coordinating travel (accommodations, dining reservations, etc.) - Assists in various marketing efforts including, but not limited to, creating and distribution of promotional materials for events such as brochures and flyers. - Oversee a staff of student employees and manage student staff payroll. - Maintain Daily Crime Log in accordance with federal guidelines - Manage billing of parking registrations and citations. - Orders necessary office supplies and materials for department/area, meetings, and events. Works with vendors on invoicing and purchase orders. Liaises with appropriate parties to service office equipment and troubleshoot issues. - Respond to questions from staff, students, faculty and visitors. - Perform other related duties as assigned and based on departmental need. ### Qualifications - High School Diploma or GED - Associate's degree, *preferred* - 1-3 years of work experience working with Oracle or other payroll systems. - Able to pass a background check - Experience/commitment to working with and supporting diverse communities - Familiarity with OSHA, FMLA and military leave procedures - Possess strong critical thinking skills - Familiarity with Adobe, Microsoft Word, Excel, Teams, Zoom, report writing software such as Omnigo - Familiarity with accounts payable invoice processing procedures - Familiarity with Cleary Act, Title IX, FERPA - Ability to handle sensitive information with professionalism, discretion and compassion - Ability to work effectively and collaboratively as a member of a diverse team - Display sensitivity to the unique role that security plays in a college setting - Effective oral and written communication, organizational, and problem-solving skills - Meticulous attention to detail - Reliable and able to work independently under established guidelines - Previous higher education experience is a plus - Ability to maintain confidentiality ### About the Company Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in a culturally and socioeconomically diverse capital city to be among Trinity’s most distinctive assets; and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.