Administrative Assistant

**100% on-site! -****Summary** The Administrative Assistant for Rosenbach Freight is responsible for supporting compliance and employee relations across the organization, specifically within the context of DOT-regulated freight operations. This role plays a critical part in managing and maintaining Driver Qualification (DQ) files, coordinating pre-employment and ongoing background checks, and ensuring all related documentation is accurate and up to date in accordance with federal and company standards. Additionally, the Administrative Assistant – Rosenbach Freight serves as the Liaison between Rosenbach Freight and Bath Concepts for general HR related questions and concerns, escalating issues when necessary and helping maintain a positive and compliant workplace environment. **Essential Duties and Responsibilities** This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time. - Maintain driver route receipts and any other driver submitted paperwork. - Serve as point of contact with customers to schedule deliveries. - Maintain and audit Driver Qualification (DQ) files to ensure compliance with DOT/FMCSA regulations. - Coordinate and track background checks, MVRs, pre-employment drug screenings, and other DOT-required documents - Ensure timely and accurate processing of new hire onboarding, including CDL verification and document collection - Act as the HR contact for employee questions related to policies, procedures and workplace issues - Support internal audits and external inspections by preparing and organizing the required documentation. - Partner with freight team to ensure all drivers meet qualification standards. - Assist with updates to HR records, policy documentation, and compliance tracking systems. ## Education and/or Experience - Bachelor’s degree is preferred. - Minimum 2 years of experience in Human Resources preferred. - Experience with DOT compliance is preferred. - Multilingual preferred (Arabic or Spanish) - Proficiency in Microsoft Office Software (Excel, Word, etc.). - Experience with Paylocity is preferred. - Soft Skills: Problem-solving, time management, team collaboration and confidentiality.