Administrative Assistant

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Administrative Assistant and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property management team at one of our communities located in St. Petersburg, FL, and at our branch office. This is a full-time position. How Our Employees Make an Impact: Our Administrative Assistants are the heart of our property management operations, making a significant impact through: - Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations. - Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow. - Maintain accurate records, prepare reports, and assist with documentation to support effective property management. - Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity. - Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service. Requirements: - Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level. Professional customer service and communication skills. - Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level. - Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients. - Able to work effectively with others in person and in group setting - Able to prioritize, manage time, and meet deadlines. - Able to interpret verbal and/or written instructions at a proficient level. High School Diploma or GED Required - At least one year of directly related or closely related experience