ADMINISTRATIVE ASSISTANT 2

| DEPARTMENT OF ECONOMIC SECURITY *Your Partner For A Stronger Arizona. DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.* | | --- | ### **ADMINISTRATIVE ASSISTANT 2** | Job Location: | | --- | #### Division of Developmental Disabilities (DDD) 4000 North Central Avenue, Phoenix, Arizona 85012 | Posting Details: | | --- | #### Salary: $33,700-$36,700 #### Grade: 15 #### Closing Date: July 21, 2026 | Job Summary: | | --- | Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES please visit [des.az.gov](https://des.az.gov/); or click on the link [here](https://www.youtube.com/watch?v=Nik5MiXqOV8) to view ‘Our DES’ video. Come join the DES Team! The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 2. This position provides administrative support to the Program Review Committee (PRC) Chair as well as providing information appropriately with the Independent Oversight Committee (IOC). DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high-quality, and member-driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community. Applicants for this position cannot be licensed or certified by the DDD Office of Licensing, Certification and Regulation, cannot have a principal interest in or have a spouse or close family with a principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor. | Job Duties: | | --- | Essential Duties and Responsibilities include but are not limited to: - Communicates and interfaces with multiple provider agencies statewide which serve our members who have intellectual and/or developmental disabilities and are on Behavioral Treatment Plans. - Under PRC Chair direction, sends dispositions via email, fax or USPS. - Using a spreadsheet, tracks the member plan through the entire PRC cycle. - Assists with scheduling at least weekly the PRC meetings for teams which support numerous members. - Attends all face-to-face meetings, possibly takes notes for the disposition of each member's behavior plan, and provides administrative assistance. - In preparation for PRC meetings, sends out all schedules, prints and assembles all plans for review. - Maintains both hard copy and computer files of all Behavioral Treatment Plans and cooperates with IOC Coordinators to appropriately share information. | Knowledge, Skills & Abilities (KSAs): | | --- | Knowledge in: - HIPPA rules and regulations. - Time management principles and techniques. - Proper English usage, spelling and vocabulary, and telephone etiquette. - Principles and techniques of administrative support functions, such as scheduling, routine email, letter, and memo composition, etc. Skills In: - Oral and written communication, including being effective with both internal and external customers. - Organizing and managing meetings, committed and high-level work groups. - Perform detailed work with speed and accuracy and possess critical thinking. - Establishing and maintaining effective working relationships and working with diverse groups. - Note-taking and composing meeting minutes. - Using computer applications (full Microsoft Office, Adobe Acrobat, etc.). Ability to: - Learn and apply Division policy and procedures. - Hand…