Admin Assistant (Bilingual in Mandarin/English) - Austin Street Senior Center

**Position Summary**: Performs general office duties, monitors contracts and data, and otherwise supports department head with clerical and administrative business details. Utilize NYC Aging Vive web-based program to input data, perform search, scan, and register new clients. **Principal Responsibilities**: - Type data into computer. - Prepare written documentation as required by the professional staff. - Register new members and enter new registration forms into Peerplace system. - Assist with daily counting of center contributions. - Maintain department records, reports, correspondence and other files as required. - Prepare bi-weekly time sheets and quarterly reports for director’s review. - Read and route incoming mail. Locate and attach appropriate file to correspondence to be answered by staff as assigned by Director. - Compose and type routine correspondence. - Prepare outgoing mail. - Answer telephone and give information to callers or route call to appropriate party. Place outgoing calls. - Schedule appointments for staff. - Greet visitors, ascertain nature of business, and directs visitors to appropriate person. - Compile data and type statistical reports. - Scan and copy correspondence or other printed matter. - Participate in staff meetings on regularly scheduled basis. - Perform other duties as needed or requested. - Adhere to organization’s standards by completing annual mandatory trainings in a timely manner on topics including – but not limited to – Sexual Harassment Prevention Training, IT Security Awareness, Compliance, OSHA, HIPAA and any other training the organization may deem necessary in regards to regulatory compliance or good business practices. - Supports organization’s mission by striving for excellence in all aspects of their job with a focus on positive interpersonal relationship with co-workers. - Adheres to the organization’s policy in regards to absenteeism and appearance. **Salary Range: $19 - $21 per hour commensurate with experience** **Job Competencies & Minimum Qualifications**: - Highschool diploma or related experience - Two years related experience or equivalent combination of education and experience - Experience in working with seniors preferred - Computer knowledge is a must. Must be proficient in Word, XL and PowerPoint - Problem solving abilities while multi-tasking; ability to exercise sound judgment - Excellent verbal and written communication skills - Excellent customer service and organizational skills **Working Conditions/Physical Demand**: - Business office environment with phone and computer use. - Must frequently lift and/or move up to 25 pounds and occasionally lift and /or move up to 100 pounds.