Accounts Receivable Specialist

**Join Our Team** Consider a career with Hammes if you are interested in being a part of a dynamic and entrepreneurial environment! We have been recognized as one of the Best Places to Work in Healthcare by Modern Healthcare. Founded in 1991, Hammes is a vertically integrated real estate solutions platform. Our capabilities include real estate strategy and planning, project management, development, investment and property management for healthcare clients and other leading institutions. Hammes is consistently ranked as one of the nation’s top healthcare developers by both Modern Healthcare’s Construction & Design Survey and Revista’s Outpatient Healthcare Real Estate Development Report. **Position Summary** The Accounts Receivable Specialist is primarily responsible for handling and managing the daily and monthly accounts receivable activities. Additional duties include managing the lease files and general filing along with other duties assigned by Management. **Principal Duties and Responsibilities** This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time. - Develops and maintains tenant relationships using strong customer service skills. - Produces monthly and one-time billing for property management tenants and corporate clients in designated accounting systems timely and accurately. - Enters daily cash receipts for property management tenants and corporate clients. - Manages monthly collections for outstanding balances from property management tenants and corporate clients and updates records with collection notes. - Generates property management letters for annual tenant OPE and OPE Reconciliation amounts. - Monitors scheduled rent increases, tracks CPI records, updates billing system with new rent amounts, and prepares and distributes rent increase letters to tenants. - Sends monthly invoices and statement of charges to tenants. - Enters and tracks all tenant related lease notes within the accounting system through to completion. - Maintains daily cash log that ties system balance to bank balances. - Tracks tenant Certificates of Insurance in the accounting system. - Assists in annual financial statement audit by preparing schedules and providing supporting documentation as requested. - Provides support to the department through other administrative duties, including sorting mail, copying files, scanning and saving electronic documents. - Other duties as assigned, including assisting with miscellaneous projects from management. **Knowledge, Skills & Abilities** The requirements listed below are representative of the knowledge, skills, and abilities required to perform this job successfully. - High school diploma or equivalent with a minimum of two (2) years of accounts receivable experience with knowledge of general accounting principles and bookkeeping procedures preferred. - Ability to effectively communicate information both verbally and in writing at all levels of management. Ability to write brief memos, letters, reports, and other documents as needed. - Ability to demonstrate excellent customer service skills with external contacts in order to effectively resolve issues and share information. - Proven ability to function in a fast-paced environment with high volumes and multiple priorities while also demonstrating a very high degree of accuracy and attention to detail. - Excellent organizational and time management skills with the ability to meet regular and recurring deadlines. - Strong problem-solving skills with the ability to work independently, as well as collaboratively as part of a team. - Ability to handle sensitive information due to large corporate clients/tenants. - Intermediate to advanced proficiency with Microsoft Office programs (including Outlook, Word, Excel). **Working Conditions** Hours or work are generally scheduled during regular business hours with an expectation of 40 h…