Accounts Payable Specialist MD

The Accounts Payable Specialist is responsible for processing invoices, managing vendor payments, and leveraging **digital automation tools** to enhance efficiency. **Key Responsibilities**: The duties for this position include but are not limited to the following: - Process invoices, purchase orders, and expense reports accurately and efficiently. - Match invoices with purchase orders and receiving documents, ensuring accuracy and resolving discrepancies in collaboration with the procurement and operations teams. - Prepare and process electronic transfers, ACH payments, and check payments in compliance with company policies. - Reconcile vendor statements and promptly address inquiries regarding payments, outstanding balances, and discrepancies. - Assist with month-end and year-end closing processes, including accruals and financial reporting. - Maintain an electronic document storage system for secure and efficient retrieval of AP records. - Utilize e-invoicing platforms to receive and process invoices digitally, reducing reliance on paper-based invoices. - Maintain accurate vendor records, including tax information and banking details, ensuring compliance with manufacturing industry regulations. - Work closely with procurement and supply chain teams to resolve invoice discrepancies and ensure timely vendor payments. - Ensure compliance with financial regulations, internal controls, and company policies. - Assist in internal and external audits by providing accurate AP records and documentation. - High school diploma or equivalent required; associate’s or bachelor’s degree in Accounting, Finance, or a related field preferred. - 2+ years of accounts payable experience, preferably in a manufacturing environment. - Experience with electronic invoicing systems and automated invoice processing tools. - Strong proficiency in ERP systems (Ross, SAP, Oracle, or similar) and Microsoft Excel. - Understanding of three-way matching (invoice, purchase order, and receiving document) processes. - Exceptional attention to detail, accuracy, and problem-solving skills. - Strong communication skills and ability to work cross-functionally with operations, procurement, and vendors.