Accounts Payable Specialist, Full-Time - Days

University of Chicago Medical Center | Accounts Payable | Full Time (40 hrs per week) | Day Shift Join UChicago Medicine as an **Accounts Payable Specialist** in our **Accounts Payable department**. This position will be primarily a **work from home opportunity** with the requirement to come onsite as needed to our **Burr Ridge** location. You may be based outside of the greater Chicagoland area. The Accounts Payable Specialist plays a pivotal role in overseeing the accounts payable process, ensuring precision and timeliness in vendor payments. This position demands adept analytical prowess and problem-solving acumen, coupled with the capacity to collaborate seamlessly with both internal teams and external partners. **Essential Job Functions** - Receive, review, and process invoices accurately and efficiently within the integrated technology-based ERP system. - Ensure invoices are properly coded, approved, and matched with purchase orders or receiving documentation. - Resolve discrepancies or issues related to invoices in a timely manner. - Utilize financial software systems to systematically review vendor statements, identifying discrepancies, inaccuracies, and anomalies. - Conduct detailed examinations of transaction records, invoices, and payment histories to ensure alignment with vendor agreements and contractual terms. - Implement root cause analysis techniques to uncover underlying reasons for discrepancies or delays in invoice processing and payment. - Collaborate with cross-functional teams, including Purchasing, Sourcing, and Business Units, to investigate and understand the origin of exceptions within the accounts payable process. - Document and categorize identified exceptions, including errors in pricing, quantity discrepancies, or communication breakdowns. - Utilize customer relationship management (CRM) software or ticketing systems to ensure accurate tracking and logging of inquiries. - Conduct thorough investigations into inquiries to identify root causes and potential resolutions. - Collaborate with relevant stakeholders, including internal departments and external partners, to gather necessary information and resources for inquiry resolution. - Communicate effectively with customers and vendors throughout the resolution process, providing regular updates on progress and expected timelines for resolution. - Process payments to vendors using leading payment solutions integrated within the ERP system. - Review payment terms and schedules to ensure timely and accurate payments while maximizing cash flow optimization. - Reconcile payment transactions and resolve any discrepancies or issues related to payments. - Manage PO’s Received not Invoiced, (RNI) report & process to reduce period close accrual volume & expense impact to further ensure the accuracy and integrity of financial reporting - Research and resolve transaction/process exceptions related to EDI, Invoice Inbound Collaboration Messaging, IDR (OCR), and Oracle open interface tables - Support and execute spreadsheet upload process for high-volume invoice business units and suppliers. - Collaborate with cross-functional teams, including Purchasing, Sourcing, Treasury, and IT, to ensure alignment and integrity of accounts payable processes with other business functions. - Participate in project teams or initiatives aimed at improving overall business processes and systems. - Identify opportunities for process improvements and automation within the accounts payable function. - Proactively contribute to the enhancement of systems, processes, and procedures to increase efficiency and effectiveness. - Maintain vendor records in the ERP system, including setup, updates, and maintenance of vendor information. - Collaborate with Supply Chain team to ensure vendor contracts and agreements are accurately reflected in the system. **Required Qualifications** - Bachelor’s degree in accounting, Finance, Business Administration or related field - Proven experience in ac…