Accounts Payable Specialist

## Overview and Responsibilities The Accounts Payable Specialist is responsible for administering, auditing and processing accounts payable transactions, including but not limited to invoices, ACH and check payments, international wires, employee reimbursements, and travel/P-card transactions. This role manages vendor accounts, maintains accurate financial records, ensures compliance with College policies and internal controls, banking regulations, and IRS requirements, and provides support for audits and financial reporting. Responsibilities: - Utilize the Banner (ERP system) to enter invoices for payment and produce accounts payable paper and electronic checks. - Review invoices against purchase orders, contracts, and receiving reports; gather supporting documentation and collaborate with internal teams and vendors to verify details. - Oversee, prepare and reconcile accounts payable, check disbursements, and outstanding checks into the year-end accounts payable lead schedule; ensure accuracy with the general ledger and provide supporting documentation for audit requests. - Administer and process payment of approved purchases for the College, Foundation and Student Finance in a timely and accurate manner. - Manage the electronic filing of all paid invoices, ensuring they are saved in PDF format. - Serve as the primary point of contact for inquiries related to payment submission deadlines, ACH payments and processing timelines, travel and P-card transactions; maintain accurate documentation of all communications for compliance and audit purposes. - Act as liaison between the Finance Department and various College departments regarding purchase transactions, accounting strings, and problem resolution in compliance with the Financial Administrative Manual (FAM). - Prepare and execute ACH payment batches in compliance with banking regulations and internal control procedures to prevent fraud. - Verify vendor banking details for ACH enrollment, maintain secure up-to-date vendor ACH information in the accounting system, and serve as the primary contact for vendors regarding ACH payment inquiries. - Prepare month-end and year-end closing processes related to ACH transactions. - Review and approve employee reimbursement requests, record them in Banner, and process payments through ACH to ensure timely, accurate, and electronic disbursement of funds. - Administer and process international wire transfers though U.S. Bank with accuracy and compliance. - Manage the virtual payment process by entering vendor invoices, executing payments, reviewing payment files sent to US Bank, and ensuring accuracy of transactions. - Manage current vendor details in U.S. Bank Access Online, monitor and reissue payments as needed, communicate with vendors regarding unclaimed payments all while ensuring proper documentation for audit requirements. - Verify prepared checks are matched to remittances, where required, and mail out. - Reconcile and prepare lead accounts payable related schedules for annual audit. - Produce checks from multiple bank accounts needed by the College. - Audit and reconcile electronic travel and purchasing card statements monthly in accordance with established procurement and financial policies. - Verify travel and p-card transactions are posted to the correct accounts and reflect the proper general ledger account; create, review, and confirm upload files, ensure the entries balance, and maintain compliance with internal controls, College policies, and audit documentation requirements prior to posting. - Initiate and process travel and P-card transactions within Banner. - Manage and oversee payments to travel and P-card statements and supporting documentation. - Manage and verify vendor accounts to ensure payments are up to date. - Complete Banner testing of the accounts payable module and serve on the Banner User Committee (BUC). - Send W-9 forms for tax information as needed. - Administer the processing, reporting, and distributio…