Accounts Payable Specialist

## Overview 3Rivers is growing, and so is our Finance Team! We’re looking for a detail-oriented Accounts Payable Specialist to help keep our financial operations running smoothly. This role processes vendor payments, provides representative payee services for individuals we support, and ensures financial records are accurate, timely, and well organized. If you enjoy working with numbers, solving problems, and knowing your work supports a meaningful mission, we’d love to hear from you! **This is an in-person role.** ## Description **Nature of Work:** **** The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, contracted service provider disbursements, representative payee transactions, and related financial activities. This role ensures compliance with internal controls and applicable representative payee requirements, maintains strong vendor relationships, safeguards the funds of individuals supported, and promotes sound financial practices across the agency. **** **Essential Functions:** **Accounts Payable** - Perform all activities related to the accounts payable function, including reviewing invoices, verifying documentation, coding expenses, gathering approvals, and processing payments to vendors. - Process contracted service provider disbursements in accordance with agency procedures. - Ensure that proper documentation is maintained and on file for all payments and disbursements. - Maintain and update vendor records, including W-9 documentation and payment information. - Respond to vendor inquiries in a professional and timely manner. - Reconcile accounts payable subsidiary ledgers and assist with monthly closing processes as assigned. - Generate accounts payable reports as needed for leadership and audit purposes. - Monitor payment schedules to ensure timely processing and avoid late fees or service disruptions. - Adhere to internal control procedures, agency policies, and sound accounting practices. - Assist with preparation for audits by providing requested documentation and reports. - Demonstrate commitment to learning and complying with all applicable federal, state, and local regulations. - Assist the Chief Financial Officer or Controller with projects and special assignments as needed. **Invoice & Expense Management** - Manage electronic invoice workflow system (if applicable). - Track recurring expenses (leases, utilities, software subscriptions, insurance). - Review invoices for contract compliance and budget alignment. - Match purchase orders to invoices (3-way match if used). - Monitor credit card reconciliations and verify supporting documentation. - Ensure proper coding to programs, grants, and cost centers. - Track sales tax exemptions and ensure compliance. **Representative Payee Services** - Support the agency’s representative payee responsibilities for individuals receiving Social Security and other applicable benefits. - Maintain accurate, separate, and current financial records for each individual for whom the agency serves as representative payee. - Receive, track, and reconcile benefit payments, deposits, expenditures, account balances, and conserved funds. - Process payments for housing, utilities, medical expenses, personal needs, and other authorized expenses based on each individual’s needs, available funds, and approved budget. - Work with program staff and other authorized parties to help ensure that each individual’s current and foreseeable needs are appropriately considered when funds are managed. - Maintain supporting documentation for representative payee transactions, including invoices, receipts, account statements, approvals, and payment records. - Monitor individual account balances and applicable resource limits and promptly communicate concerns to the appropriate program and finance leadership. - Assist with the completion and submission of required representative payee reports, accountings, reviews, and other documentation. - Support…