Accounts Payable Clerk Job Description

**Benefits:** - 401(k) - 401(k) matching - Employee discounts - Health insurance - Opportunity for advancement - Paid time off An Accounts Payable Clerk’s main duties include but are not limited to, providing financial, administrative and clerical support to the organization. Their primary **role** is to complete payments and control expenses by receiving payments, plus processing, verifying and reconciling invoices. Has knowledge of commonly-used concepts, practices and procedures within a particular field. Abides by pre-established guidelines to perform the functions of the job. The successful candidate will play a fundamental role in achieving our customer satisfaction and revenue growth objectives. **Responsibilities:** - Pleasantly deals with customers to ensure satisfaction. - Greet customers when entering or leaving department and provide answers to customer inquiries. - Engages and maintains a professional working relationship with vendors and helps to answer any vendor inquires. - Processes all incoming mail and distributes accordingly. - Proficient in operating the Accounts Payable Software or other applicable IT systems. - Proficient in operating office equipment such as envelope sealing machine, postage machine, copy machine, fax machine and scanner. - Verifies and approves all vouchers for payment. - Processes all documentation relevant to the Accounts Payable Department which includes, AP Department Bins for documents, Invoices, Back-ups, Freights, returned invoices from department managers, company purchase orders, vouchers for payment, invoice deduction notices, accounts receivable charge sales and payments on account tickets. This process also includes, preparing, scanning and uploading the documents into the AP software. - Prepares AP checks and distributes accordingly. - Calculates retail mark up on merchandise for vendor invoices received daily and distributes to the appropriate department manager for approval and processing through inventory controls. - Maintains AP’s current, ready for payment and paid files. - Opens new vendor and AP company accounts. - Maintains journal reports - Prepares analysis of accounts as required. - Enter Accounts Receivable cash register sales batch into software daily. - Maintains daily balancing of accounts in AP software. - Assists with Accounts Receivable Monthly Statements - Maintains all banking statements and files accordingly. - Provides back up assistance when needed for Accounts Receivable, Service Desk, special projects and with directing incoming calls from the automated phone system. - Prepares, issues and distributes monetary donations approved through Senior Management. - Report mechanical problems with any equipment through the use of Work Order Forms. ***Physical Demands:*** *The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.* *While performing the duties of this job, the employee is regularly required to sit, stand, talk or hear. The employee is required to use their hands/arms to finger, handle or reach. They are required to climb, balance, stoop, kneel crouch or crawl. The employee may be required to lift and/or move up to 50 pounds.* **Top skills & proficiencies:** - Basic Math - Interpersonal Communication/Written and Verbal Communication - Time Management - Product Knowledge - Telephone Etiquette - Customer Service - Dispute resolution - Dependability - Efficiency - Flexibility - Friendliness - Basic (PC) Computer Knowledge - Attention to Detail - Sales - Positive Attitude - Punctuality - Ability to Multi-Task Compensation: $10.00 - $13.00 per hour No matter who you are or where you call home, you add something powerful to any team you're on. Maybe it's a drive to achieve, a need to discover or create, or a desire to help others. As a par…