Accounts Assistant

## Accounts Assistant **Location:** Remote **Employment Type:** Full-Time **Working Hours:** 9am to 6pm SA Time We are seeking a detail-oriented and proactive **Accounts Assistant** to support the finance function across multiple business entities. This role offers the opportunity to gain broad exposure across accounts payable, accounts receivable, reconciliations, financial administration, and month-end processes within a fast-paced and growing organisation. The successful candidate will play a key role in maintaining accurate financial records, supporting daily finance operations, and ensuring efficient processing of transactions while working closely with internal teams and external stakeholders. ## Key Responsibilities ### Accounts Payable - Process supplier invoices accurately within Xero. - Maintain supplier records and ensure documentation is complete and up to date. - Reconcile supplier statements and resolve account discrepancies. - Prepare supplier payment runs in accordance with company procedures. - Ensure all costs are correctly coded and authorised. - Process and reconcile employee expense claims in line with company policies. - Manage Revolut transactions, including reconciliations and accurate posting within Xero. ### Accounts Receivable & Billing - Prepare and issue customer invoices. - Allocate incoming payments and reconcile customer accounts. - Assist with credit control activities and follow up on outstanding balances. - Reconcile online sales and payment platform transactions. - Resolve customer account queries promptly and professionally. ### Finance Support - Perform daily bank, credit card, Revolut, and payment platform reconciliations. - Maintain accurate financial records across multiple entities using Xero. - Assist with month-end reporting and finance administration. - Support the preparation of VAT returns and audit documentation. - Monitor daily banking activity and assist with cash flow management. - Maintain organised financial records and supporting documentation. ### Stakeholder Support - Collaborate with operational teams to ensure accurate financial information. - Respond to finance-related queries from suppliers, customers, and internal stakeholders. - Assist with identifying and implementing process improvements within the finance function. - Support the Finance Director with ad hoc finance and administrative tasks as required. ## Minimum Requirements - Previous experience as an Accounts Assistant, Accounts Payable Clerk, Accounts Receivable Clerk, or in a similar finance role. - Experience using **Xero** accounting software. - Strong understanding of accounts payable and accounts receivable processes. - Experience performing bank and account reconciliations. - Excellent attention to detail and high level of accuracy. - Strong organisational and time management skills. - Proficiency in Microsoft Excel and Microsoft Office. - Excellent communication and interpersonal skills. - Ability to work independently while managing multiple priorities. - A proactive, reliable, and solutions-focused approach. ## Desirable Skills - Experience with Revolut business accounts. - Exposure to VAT preparation and month-end reporting. - Experience working across multiple business entities. - Knowledge of online payment platforms and e-commerce reconciliations. - Accounting or bookkeeping qualification (or currently studying towards one). ## Key Competencies - Financial accuracy and attention to detail - Analytical and problem-solving skills - Strong organisational ability - Effective communication - Time management and prioritisation - Confidentiality and professionalism - Teamwork and collaboration - Continuous improvement mindset