Accounting Tech I

ACCOUNTING TECH I | Performs fiscally related duties in support of various Public Services departments activity based accounting including accounts receivable, accounts payable, cashiering and data entry. Public Services currently consists of - Public Works, Equipment Rental and Revolving, Utilities, Planning & Building, Solid Waste, Parks, Environmental Health, Facilities, and any other department(s) as assigned to Public Services by the Board of County Commissioners. This is the entry level class in the Accounting Technician series. This class is distinguished from Accounting Technician II by the performance of more routine tasks and duties under general supervision. This class specification reflects the general concept and intent of the classification and should not be construed as a detailed statement of all the work requirements that may be inherent in a position. | | --- | | | | --- | ACCOUNTING TECH I 1. Performs accurate and detailed data entry of payroll, material and mileage. 2. Performs cashiering function by receipting, balancing and depositing cash and checks received on a daily basis. 3. Operates utility online payment program. 4. Prepare and balance transmittal for Treasurer's Office with detailed distribution to proper revenue codes. Deliver transmittal to Treasurer's office for deposit of funds and receipting. 5. Receives cash payments over the counter; issues receipts; balances totals; posts transactions. 6. Records, balances and classifies all income and expenditures to proper accounts in accordance with the BARS and County procedure. 7. Coordinate invoices for payment by acquiring appropriate approvals and signatures authorizing payment, assign correct vendor number, determine proper expenditure code, verify substantiating documents. 8. Input transactions into the Public Works accounting systems, proof and internal review of batches and balances. 9. Assists the public in person or by phone in understanding regulations, procedures or services relevant to the department. 10. Data entry of mileage usage for daily motor pool. Reviews and balances fuel cardlock audit trail report. Backup for preparing and printing replacement gas cards for employees. 11. Preparation and processing of Advance Travel requests for employees. 12. Maintains archive inventory for accounts payable and payroll records. Removes files and boxes for archiving at year-end per retention schedule and assembles for easy retrieval. 13. Acts as a backup to front desk by answering phones and assisting customers when needed. Provides and maintains an enthusiastic atmosphere of customer service. 14. Assists department employees with use of financial system and county procedures regarding accounts payable. ACCOUNTING TECH I **KNOWLEDGE, SKILLS & ABILITIES** Knowledge of: 1. Microsoft Windows and Windows based applications (Microsoft Word, Excel). 2. Knowledge of English composition, spelling, and grammar; ability to prepare various written materials such as reports, correspondence, and forms with accuracy. 3. Data processing principles and accounting applications. Skilled in: 1. Reading, interpreting, understanding and applying accounting standards and procedures, applicable Federal rules and regulations, and County policies and procedures. 2. Analyzing and interpreting financial documents and calculations. 3. Performing accurate data entry and mathematical calculations. 4. Maintaining accurate and interrelated accounting records, and identifying and reconciling errors. Ability to: 1. Learn the Budget, Accounting, Reporting System (BARS). 2. Enter repetitive data in accounting systems using accuracy and speed. 3. Prioritize, plan, organize and oversee assigned work programs. 4. Learn federal and state laws regarding governmental accounting procedures including Washington State Budgeting, Accounting and Reporting Systems (BARS). 5. Communicate effectively, both orally and in writing. 6. Operate 10 key calculators, copiers, fax machines, and multi-li…