Accounting Specialist

## Description **POSITION SUMMARY** This position is responsible for assisting with both payroll and accounts payable operations to ensure accurate general ledger expense coding and act as a secondary support system for payroll and vendor payment processing. Position can also include cash receipt duties. **ESSENTIAL FUNCTIONS** - Organize incoming expense reimbursement and vendor payment requests to ensure all necessary documentation and approvals are accounted for and GL account coding is noted. - Prepare Checks using the expense reimbursement forms and employee expense reports~~,~~ for 2 corporate entities - Astra Mental Health and Recovery and Astra Foundation - Review check registers when checks are complete. Prepare checks for the mail. Mail - checks. File Purchase Orders. - Monitor and add postage to postage machine at 5401 SW 7^th^ St. Prepare prepayment Purchase - Order for postage to prevent service charges for all Astra locations. - Reconcile Accounts Payable. Check the general ledger for errors that relate to AP - accounts. Prepare necessary journal entries associated with, or for corrections related to AP accounts. - Pick up cash and check payments at Astra locations and deposit to bank account~~.~~ - Process all location credit card payments and close out batches. - Prepare daily cash report, communicate deposits to other teams, and post related transaction journal entries - Responsible for processing payroll for Astra staff on a biweekly basis. - Completes daily documentation regarding wage verification. - Responsible for all payroll garnishment orders which include calculating, answering and creating purchase orders to pay. Additional communication with employees and outside parties is also required as needed. - Timely calculation and payment of all Astra payroll taxes. This includes booking payroll tax journal entries into the Great Plains system. - Maintains and updates all employees’ sick and vacation leave balances. Communicates with management about employees’ balances and reconcile differences as needed. - Responsible for all payroll-related filing and record-keeping. - Completes journal entries related to payroll accounts - Serve as the primary point of contact for Accounts Payable and Payroll, including organizing incoming information, requesting additional information, and responding to inquiries from employees and external vendors. - Assists the CFO, Manager of Accounting and Finance staff with various accounting projects, including annual audit preparatory work, as needed. - Other duties as assigned. - Manage and monitor all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements as well as the requirements of state **Other Duties** - Complete required training - Work as part of a team - Demonstrate cultural and linguistic competence - Approach interactions with individuals served and colleagues with a trauma sensitive lens **POSITION QUALIFICATIONS** - Bachelor’s degree in accounting, business, or related field. - 3-5 years of related accounting experience. - Education can be substituted with six years of Accounts Payable or Payroll accounting experience. - Knowledge of accounting procedures and principles required. - Proficiency with Excel and Microsoft Office software is expected. - Strong written and verbal communication skills are required. - Hands on knowledge of accounting software required (Dynamics GP preferred) - Successful completion of Kansas Bureau of Investigation (KBI), Central Registry, and other applicable background investigations and possess a valid Kansas driver's license **KNOWLEDGE/SKILLS/ABILITIES:** - Effective communication skills (verbal and written) - Customer focused (internal and external) - Excellent listening skills - Accountability - Reliability - Trust/Integrity - Adaptability/Flexibility - Time Management - Organizational Skills - Proficiency in MS Office Suite with ability to learn other software progr…