[2026] Office Manager, Fresh Air Camps

**Camp Office Manager** Fresh Air Camps | Hudson Valley, NY | June 11, 2026 – August 15, 2026 **Discover Fresh Air Camps** Since 1877, Fresh Air Fund Camps have opened new doors for over 1.8 million children, offering transformative summer programs and year-round leadership opportunities. Our six residential camps are located in the beautiful Hudson Valley, offering a stunning natural setting for exploration and growth. Each camp provides unique programming tailored to different age groups and interests, from outdoor adventure to arts and sciences, creating an enriching environment for both campers and staff. Learn more abouthttp://www.freshair.org/Fresh Air Camps: http://www.freshair.org/learn-about-our-camps/ **Life as an Office Manager:** The Office Manager plays a key role in keeping the camp office organized and running efficiently. Serving as the first point of contact for parents and staff, the Office Manager ensures that communication, recordkeeping, and administrative systems operate smoothly throughout the summer. This position is responsible for answering all incoming calls, managing mail and correspondence, maintaining files and camp paperwork, and reconciling camper, cabin, and bus lists in the camp database each session. The Office Manager collaborates closely with the Camp Director, administrative staff, and members of the broader camp community, including New York City office staff, to support daily operations. The Office Manager reports to the Camp Director, with some responsibilities coordinated under the Senior Director of Camping. **What You’ll Do:** - Maintain office services by organizing office operations and procedures, sorting mail and correspondence, managing filing systems, and overseeing supply requisitions. - Answer incoming phone calls in a professional and courteous manner, providing information and assistance to parents, camp staff, and other callers. - Reconcile camper, cabin, and bus lists in the camp’s online database each session to ensure accuracy. - Relay important updates and communications to the Camp Director and administrative team promptly. - Manage the call-back system to ensure timely and effective communication between administrative staff and parents.. - Prepare and organize paperwork for camper arrival and departure days. - Coordinate with the Operations team to ensure completion of orders, requisition of supplies, and any other required paperwork/forms. - Support the Administrative team with special projects. - Maintain yearly records including orientation schedules and workshop designs, staff lists, and camper reports. - Communicate with other camps to coordinate shared resources and supplies. - Track and report daily meal counts for the USDA Food Service Program. - Keep the camp office organized, welcoming, and efficient throughout the season. - Address stressful situations appropriately in a fast-paced, interactive environment. - Prioritize camper needs when making decisions and uphold a camper-first philosophy. - Participate actively in the camp community — including campfires, overnights, hikes, swimming, and village meetings. (Some lifting or physical activity may be required.) - Communicate, model, and uphold camp policies, traditions, and community standards. - Ensure the safety, supervision and well-being of all campers at all times. - Demonstrate professionalism and approachability, maintaining healthy boundaries, and avoiding fraternization with general staff while on/off duty. - Serve as a role model for campers and staff by showing enthusiasm, empathy, and commitment to camp values. - Live and work in a communal camp environment — including shared cabins, limited privacy, and group dining. Time off during each session will be scheduled by the supervisor. - Care for and responsibly use camp facilities, property, and equipment. - Be familiar with and follow all emergency and safety procedures. - Perform other duties as assigned to support the success of the camp comm…